Forum Information

Hotel / Venue

Embassy Suites by Hilton Hampton Convention Center

1700 Coliseum Drive
Hampton, VA 23666

• Rate: MMIP Room Block Rate is $96 per night + tax
• Room Types: Single King or Double Queen
• Note: Complimentary breakfast is provided to hotel guests.
• Deadline to make Reservations for MMIP Room Block at Group Rate: August 19, 2021
• Teams are required to stay at the host hotel in the MMIP Room Block.
• The Embassy Suites at Hampton Convention Center is conveniently connected to the Hampton Roads Convention Center by covered walkway. Please plan to check in to the hotel anytime on Wednesday, Sept. 22^nd to be prepared for the 7:45 AM Forum Registration & Check-In on Thursday, Sept. 23^rd. The Forum ends at 10:00 PM on Saturday, Sept. 25^th - please plan to depart on Sunday, Sept. 26^th.
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Registration

The 2021 RASC-AL Special Edition: Moon to Mars Ice & Prospecting Challenge Forum will be held in Hampton, Virginia at the Hampton Roads Convention Center, Sept. 23-25.

Registration is now open through August 19, 2021. Registration Fees are $300/person and cover snacks, lunch and dinner (except dinner on Friday, Sept. 24th). Note: breakfast is offered at the host hotel as a complimentary breakfast to guests.

Cancellation Policy: Cancellations made on or before August 25, 2021 will receive a full refund, less a $50 administrative fee. Refunds will not be given for cancellations made after August 25, 2021.

Every participant must complete the individual registration form.

If you'd like to make online payment for your entire team at once, please use the MMIP Group Payment Option below. NOTE: Even if your team opts to use the Group Payment option, each participant must still complete the individual registration form, including faculty advisors.

Registration

The 2021 RASC-AL Special Edition: Moon to Mars Ice & Prospecting Challenge Forum will be held in Hampton, Virginia at NASA's Langley Research Center, Sept. 23-25.

Each selected design team will receive a monetary award to facilitate full participation in the Forum. Details of the award will be communicated directly to each team’s faculty/industry advisor. Most meals are included with the registration fee.

Teams will be responsible for making all their own travel arrangements, including hotel reservations.

Teams will be notified when registration opens.

Shipping the Prototype

If you need to ship your prototype, information is provided below for shipping to the Hampton Roads Convention Center (HRCC).
It is important to use the following exact address to ensure your prototype is not unpacked upon arrival, and can be located as a part of our event:

Samantha Snead
Attn: [Team lead Name], [University], NASA MMIP Sept. 23-25
1610 Coliseum Drive
Hampton, VA 23666

• Due to size and receiving area limitations, prototypes cannot be stored for long periods at the HRCC. Shipments must be scheduled for arrival between Monday, September 20th and Wednesday, September 22nd. (We recommend scheduling delivery for Monday!)
• There are no costs to receive or hold the prototype during this window. However, HRCC will charge teams $75/hour for a forklift operator, should a forklift be needed.
• Teams will not be able to access prototypes shipped to this location until the morning of September 23rd.

Important Notes about Shipping Prototypes:

• Neither NASA nor NIA are responsible for shipments.
• All costs related to shipping, receiving, and/or holding your prototypes will be the sole responsibility of the team, and will be done so at your own risk.
• Be sure to track your package, particularly close to its arrival date, and notify Janice Miller as soon as possible if you notice any changes to the shipment arrival date and time.
• Lessons learned from previous teams include warnings to pack your prototypes very carefully to minimize vibrational damage caused during shipping.

Notify Janice Miller (Janice.miller@nianet.org) by August 19 if you plan to ship your prototype to the HRCC, so that we can notify our contact at the HRCC accordingly.

Agenda